How We Book 10–15 Qualified B2B Medical Appointments Every Month (Our System, Free to Steal)

Hey friend!

If you run a B2B medical company — like a lab, home health agency, billing firm, or DME service — I want to show you how we consistently book 10–15 qualified appointments/month for our clients.

And I’m not selling you anything in this email.

I’ll just walk you through our system. You can steal it and implement it yourself — or reach out if you want help doing it.

You can watch the FULL YouTube Video here if you’re more visual: https://www.youtube.com/watch?v=OjqjylDcNQk

Let’s dive in:

🚫 First: Why Most B2B Medical Companies Struggle

We’ve worked with over a dozen B2B medical businesses. Almost all make the same mistakes:

• No consistent outbound system (just waiting for referrals)

• Outdated websites and confusing funnels

• No CRM or lead tracking system

• Random cold calling without strategy

• Offers that are too vague ("We do lab work" ≠ offer)

What does that lead to?

→ Missed revenue
→ No-show appointments
→ Being stuck in feast-or-famine mode

Here’s What Actually Works (Our 8-Step System)

We call it: The VidCoursely B2B Medical Engine
This is the exact framework we use to get 10–15 booked, high-converting calls/month.

1. Identify Your “Niche within the niche”

Don’t just say “We’re a lab.” Say: “We help concierge clinics cut lab costs by 50%.”

The more specific, the more trust.

2. Build a Free Value Asset

Not a boring audit. Build a “Lab Savings Calculator” or a “Compliance Readiness Checklist” for nursing homes.

Lead magnets that are useful generate better response.

3. Buy or Build Targeted Lead Lists

We use Google, Apollo, and scraping tools. You want:

• Clinic directors

• Office managers

• Compliance officers

• Physician-owners

(We recommend building 15,000+ leads/month)

4. Create Cold Scripts That Start With Value

Ex:
“Hey [Name], I saw your clinic in [City] — we recently helped another facility reduce lab result delays by 36%. Could I show you how we did it?”

This gets attention fast.

5. Set Up the Infrastructure

You need:

• Calendly or booking link

• CRM or pipeline (Google Sheets is fine to start)

• A trained VA or caller (they can book 2–3 appts/day)

6. Send 100+ Calls, Emails, or DMs Daily

Yes, daily. Volume matters.

You’re not bothering people — you’re solving real problems for clinics.

7. Automated Reminders & No-Show Recovery

Most no-shows happen due to poor prep.
Send a reminder 24h + 1h before. If they miss it, reschedule fast.

8. Weekly Performance Review

Track:

• Calls made

• Appointments booked

• Show rate

• Conversion rate

Adjust scripts or list quality weekly.

📈 Results We've Seen with This

• A lab in Illinois tripled revenue in 90 days

• A medical billing firm added $30K MRR in under 60 days

• A startup selling care coordination SaaS landed their first 6 clinics with cold email & VA outreach

No fluff. Just consistent outreach + value-first approach.

🎁 Bonus: Get the Full Toolkit

If you want our more FREE trainings that help you create a lead magnet, social media content, branding, etc, I’ll give them away for free.

Download my exclusive trainings NOW that I send to medical founders.

No fluff. Just value.

👉 Click here to get instant access

Hope this helps you grow.

Even if you do it all in-house — I’m rooting for you.
There’s a massive opportunity for smart, lean B2B medical companies right now.

Let’s build something great.

—
Sameer Syed
Founder, VidCoursely
youtube.com/@sameersyed91